Full Placement Reporting — Included as Standard
Phoenix Gray tracks every worker we supply and delivers structured reports to help your business meet Section 106 local employment conditions, Social Value Act obligations, and PPN 06/20 contract requirements — at no extra cost.
Written by
Ricky Cohen— Founder & MD, Phoenix Gray Recruitment · 15+ years in UK construction recruitmentQuick Answer
Phoenix Gray Recruitment provides detailed placement reports covering every worker supplied — role, CSCS card status, start/end dates, home postcode, local area flag, and compliance verification. Reports are delivered monthly, quarterly, or at project end in PDF or Excel format, fully ready for submission to planning authorities, social value assessors, or framework clients. This service is included for all active supply clients at no additional charge.
What Section 106 Means for Construction Employers
A Section 106 agreement (under the Town and Country Planning Act 1990) is a legal obligation attached to a planning permission. For large residential, commercial, and mixed-use developments, local planning authorities routinely require developers — and their principal contractors — to commit to measurable community benefits as a condition of consent.
The most common S106 construction employment obligations are:
- A minimum percentage of the site workforce must be residents of the local borough or within a defined radius
- A minimum number of apprenticeship weeks must be delivered over the life of the project
- A target number of work experience or site visit placements for local schools and colleges
- Priority recruitment from local job centres or employment programmes
Failing to meet these conditions — or failing to evidence that you have met them — can result in penalty clauses, planning enforcement action, or problems obtaining future permissions in the same local authority area. Having structured, accurate data from your recruitment agency is the easiest way to demonstrate compliance.
The Social Value Act & PPN 06/20
The Public Services (Social Value) Act 2012 requires public sector contracting authorities to consider how their procurement can improve economic, social, and environmental wellbeing. For construction contractors, this translates into a requirement to demonstrate that your labour supply chain — including your recruitment agency — contributes measurable social value.
Procurement Policy Note PPN 06/20 (September 2020) went further, requiring a minimum 10% weighting for social value in all central government contract awards. Many local authorities and housing associations have adopted similar frameworks.
Common social value metrics evaluated in construction procurement include:
- Jobs created for local or disadvantaged people
- Apprenticeships and vocational training delivered
- Workers from under-represented groups placed
- Supply chain spend retained within the local economy
Phoenix Gray's reporting gives you quantified, documented evidence across all of these — ready to drop straight into a social value submission or TOMS (Themes, Outcomes and Measures) return.
What Our Reports Quantify
- Total workers supplied per reporting period
- Local resident workers (within agreed radius)
- Local employment % against S106 target
- Apprentice and trainee placements
- Total apprenticeship weeks delivered
- CSCS card breakdown by category
- Compliance rate (right to work, card checks)
- Workers from long-term unemployment / gateway schemes
- Cumulative project totals vs obligation targets
What Every Placement Report Contains
Every report we produce covers the following data fields for each worker placed. Custom fields can be added on request.
| Data Field | Detail |
|---|---|
| Worker name & reference | Unique ID per worker across all placements |
| Role & discipline | Trade category, CSCS level (e.g. Skilled Worker, Supervisor) |
| CSCS / CPCS card | Card type, registration number, expiry date |
| Start & end dates | Exact placement dates, or 'ongoing' if still active |
| Weeks on site | Running total — useful for apprenticeship week targets |
| Pay type | PAYE or umbrella — relevant for employment status reporting |
| Home postcode | Used to calculate distance from site for local employment flag |
| Local area flag | Yes / No based on agreed radius from site postcode |
| Compliance status | Right to work checked ✓, CSCS verified ✓ |
| Apprentice / trainee flag | Flagged where applicable for skills targets |
All data is collected at point of registration and verified before placement. Reports can be delivered as PDF summaries, raw Excel/CSV exports, or both.
Who This Is For
Our Social Value reporting service is most valuable for contractors and developers with active obligations or public sector contract requirements.
Main Contractors
Tier 1 and Tier 2 contractors with active S106 conditions on residential or mixed-use schemes requiring a percentage of the site workforce to be locally sourced.
Housebuilders
Volume housebuilders operating under planning obligations attached to large residential permissions — particularly on regeneration sites and Help to Build parcels.
Public Sector & Framework Contractors
Contractors delivering local authority, NHS, MOD, or Homes England frameworks where PPN 06/20 requires a Social Value Plan and measurable outcomes.
Developers with Community Benefit Clauses
Property developers who have committed to community benefit obligations — including local employment, training, and supply chain spend — as a condition of planning or funding.
How It Works
Getting your reporting set up takes minutes — we do the tracking; you get the evidence.
Share Your Obligations
Tell us your S106 conditions or Social Value targets at the start of the project — local employment radius, apprenticeship week target, diversity commitments, or any custom metrics required by your planning authority or client.
We Track Every Placement
From the moment we place a worker, every data point is captured — role, CSCS card, start date, home postcode, pay type, and compliance status. Nothing is added retrospectively; it's all live from day one.
You Receive Ready-to-Submit Reports
We deliver reports on your chosen cycle — monthly, quarterly, or end-of-project — in your preferred format (PDF summary, Excel data export, or both). Reports are formatted to support planning authority submissions and social value assessments.
No Extra Charge — Ever
Social value and Section 106 reporting is included as standard for every client with an active supply agreement with Phoenix Gray. There are no setup fees, no per-report charges, and no minimum volume requirement. If you have an obligation, we help you evidence it.
Frequently Asked Questions
What is a Section 106 local employment obligation?
A Section 106 agreement is a planning obligation attached to a development consent in England and Wales. Developers and their principal contractors often commit to minimum percentages of the site workforce being sourced from the local area — typically within a defined radius of the site postcode. Phoenix Gray tracks worker home postcodes at registration and flags local residents in all placement reports.
What does Phoenix Gray include in a placement report?
Our standard placement report covers: worker name and unique reference, role and discipline, CSCS/CPCS card category and expiry, start date, end date (or current status), total weeks on site, pay type (PAYE/umbrella), home postcode, local area flag (within agreed radius), and compliance status. Custom fields — such as ethnicity/diversity data, apprenticeship status, or employer reference — can be added on request.
How does Phoenix Gray reporting help with the Social Value Act?
The Public Services (Social Value) Act 2012 and the reinforcing Procurement Policy Note PPN 06/20 require public sector buyers to evaluate social value as a mandatory part of procurement — with a minimum 10% weighting in central government contracts. Phoenix Gray's reporting gives contractors hard data on local employment, workforce diversity, and skills development to include in social value submissions and contract reviews.
Can Phoenix Gray report on apprenticeships and trainees?
Yes. If a placement is an apprentice, trainee, or involves a worker newly entering the construction industry through a gateway scheme, we flag this in the report. Some S106 obligations specifically require a minimum number of apprenticeship weeks — we track these weeks per worker and provide a running total per reporting period.
How often are reports produced?
We offer monthly summary reports, quarterly compliance reports (aligned to planning authority review cycles), end-of-project final reports, and ad hoc reports produced to a timeline of your choice. For clients with multiple active sites we produce consolidated multi-site reports that break down the data by project.
Is there an extra charge for reporting?
No. Social value and S106 placement reporting is included as standard for all clients with active supply agreements. There is no additional charge for monthly or quarterly reports. Highly bespoke reporting formats (e.g. integration with a client's own social value platform or TOMS submission template) may require a brief setup conversation, but the data and the reporting service itself is free.
Need Workers — and the Evidence to Prove It?
Tell us your S106 conditions or Social Value targets when you submit your vacancy. We'll set up the right tracking from day one and deliver reports when you need them.